Terms and conditions for Armed Forces and Emergency Services Wedding
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Craig y Nos Castle NHS & Armed Forces Weddings Terms & Conditions
- Castle Wedding Packages - 'Armed Forces and Emergency Services Discounted Wedding Package Terms & Conditions' - Emergency Services Personnel.
1. Terms & Conditions
The Armed Forces & Emergency Services Wedding Package requires minimum of 50 guests at your wedding for Sun to Thurs, 60 on Fridays, and 70 minimum on Saturdays.
You guarantee 25 guests staying overnight in the castle's en-suites at £75 PPPN (per person per night) B&B on weekdays, and 50 staying overnight at weekends (Fri & Sat). Guests pay for their own accommodation at £150 per double en-suite. Optional 2nd night discounted by 30% to £52.50/guest based on two sharing an en-suite if in same room both nights.
Add extra guests according to the relevant year's tariff on the Tariff Table here.
2. Exclusive Use
You have free (in 2025) or reduced (2026 onwards) exclusive use of the Conservatory for your Wedding Breakfast, the Theatre Ceremony Room for your wedding Ceremony, the Nicolini and Breakfast room lounges, and a larger evening function room for your evening party. If your numbers are below the starting level for this Package, you may still secure this package by paying a top-up so you meet the minimum level for Guest numbers and B&B occupancy.
Armed Forces Weddings are non-transferable and all payments will be forfeited in the event of cancellation.
3. Terms for Postponement
1. We will allow dates to be moved as above for any “essential military condition", such as “overseas posting", deployment to a “terror/war zone” or “army exercise” or foreign overseas emergency or UK terrorist act.
2. We will not allow postponement for optional "promotion courses" – as these in most cases can be rescheduled.
3. It is the essential, “I have to go because I am fighting for my country" or, "I have no choice" absences that we are allowing date changes on.
4. This Package applies to one or more serving military personnel within the UK regular Army, Navy or Airforce getting married, either to each other or someone.
5. This Wedding Package may be offered to other specific Occupations where the requirements of your job may involve you being obliged to 'go somewhere else' on your wedding day, but typically the Occupations this Package is for include the Police, Army, Navy, RAF, MOD (any MOD aspect, not just the Military – so includes MOD Police), and NHS Staff such as Nurse/ Doctor/ Surgeon / Registrar / Consultant / paramedic or ambulance personnel.
6. We need to see a proper service ID card for one of you, for you to book this Package. Specifically we need to see receipt of a MOD90 (ID card), or Services Personnel ID card, or valid UK recognised Emergency Services ID card, to qualify you for this Package.
7. We will not accept the defence discount service card in isolation as they are valid for 5 years (so you could have a DDS card and no longer be serving). Sight of an in-date MOD90 will confirm your current service eligibility.
8. We will need to see any "documentation for postponement" and may wish to see clarification that the reasons to move the date are in line with 'being obliged to go' above, rather than 'choosing to go'. In order to amend your date you will be required to provide us official confirmation, that you are unable to get married on the original date booked, including the reason why.
9. Postponement will also be allowed on the above terms in cases of postings on joint forces exercises in Canada/America/Kenya and so forth.
10. Postponement is not limited to “deployment” but will apply to any MOD or UK Government orders where you do not have a 'choice' and have to 'go'. So if you’re having to go to somewhere different in the UK for say an exercise or an exercise with another regiment, postponement would be permissible. But where you are able to choose yourself, whether or not to go, then postponement is not permitted.
11. You must email and phone us IMMEDIATELY you are aware of a need to 'go somewhere' on your wedding day, as any delay in informing us will potentially make you liable for any increased charges for moving the date (see table above).
4. Fees for Postponement
| - 1 - | - 2 - | - 3 - | - 4 - |
Moving your Wedding Date - Notification Periods | 'Move the Date' - Date range you can book/ rebook your Wedding into | 'Move the Date' - fees | Charge/ Cost / General Information |
| Moving the wedding date at 6 months or more notice | Rebook into any available date within calendar year your original booking was for, or Jan Feb March the following year | No charge | The 'Move the Date' fees in Column 3, if any, are payable immediately upon rebooking your wedding date. Note that moving the date of your wedding booking forward by three months or less may incur a lesser, or no charge, compared with moving it further forward. Note also that the shorter notice you give, there are higher 'Move the Date' fees in Column 3. In the event that you postpone your date a second time, a further charge of £500 will be payable on rebooking your date a second time, in addition to the fee (if any) shown in the 'Move the Date' fees column 3. |
| Moving the wedding date at less than 6 months notice but more than one months notice | Rebook your wedding into any available date within the next three months | No charge | |
| Immediately rebook into any available date within the calendar year your original booking was for, or Jan Feb March the following year | £250 | ||
| Moving the wedding date at less than one months notice but more than one weeks notice | Immediately rebook your wedding into any available date within the next three months | £250 | |
| Immediately rebook into any available date within the calendar year your original booking was for, or Jan Feb March the following year | £500 | ||
| Moving the Wedding Date at less than one weeks notice | Immediately rebook your wedding into any available date within the next three months | £500 | |
| Immediately rebook into any available date within the calendar year your original booking was for, or Jan Feb March the following year | £1,000 | ||
When rebooking your wedding, never postpone your wedding beyond the date range in Column Two. But if you absolutely have to do this, you'd be postponing your wedding beyond the Armed Forces & Emergency Services Wedding Package Date range. We would treat this as FULL CANCELLATION OF YOUR WEDDING with the loss of your deposit and any other charges that apply to short notice cancellations as per our 'standard terms & conditions' above. | |||
5. Guest Accommodation
1. B&B en-suites @£75/ guest based on two sharing an en-suite. Minimum of 2 guests @ £75 each per double en-suite room. Above 50 overnight guests, once all doubles are filled at £150 / room, B&B is £50/ guest, for extras in family rooms. Or £35/ guest (£70/ room) in budget Nurses Block.
2. See 'how to fit 50 guests in the castle' to fit in all your guests and see all related links on accommodation options and capacity.
3. See Planning your wedding at the Castle and follow this link to the forms and templates pages.
6. Staying Night Before
1. The night before your wedding, if available, may be booked by your guests at a 30% discount (if staying in the same room two consecutive nights) subject to availability and the '6 month rule'.
2. The 6 month rule is applied to Saturday weddings in respect of Fridays. This means we wait till 6 months before your wedding, if your wedding is on a Saturday, before releasing bedrooms for your guests to book the night before. An exception can be made to this rule where we know we have a smaller wedding with low accommodation use, booked for the Friday.
3. For a Friday wedding we allow guests to book up to 10 rooms the night before, but keep a few rooms clear for any possible midweek wedding booking, until 6 months prior to your wedding.
4. All rooms can be booked by your guests to stay the night before, if available, 6 months or less, before your wedding.
7. Dining the Night Before
We need a minimum of 16 people pre-booked to open the dining room for dinners to be served the night before a wedding. Provided there is no exclusive use wedding or other exclusive event on the night before your wedding, we can serve evening meals to your guests. If you would like to have guests dine with us at the castle before your wedding, please let us know in advance.
We do not allow any food to be consumed on the castle ground floor / public dining areas, unless purchased at the Castle. Food not bought at the castle may only be consumed in the privacy of your own accommodation or in any self-catering accommodation – such as TGRA, TFFF, or Nurses Block - but only in the latter if it is booked out by a Wedding Party in its entirety, as in 'all rooms in the Nurses Building are rented out by your party'.
8. Beware! Some Venue terms may NOT suit Emergency Services
If you are in the Military etc, check Other Venues' Standard Terms carefully. Standard Venue terms may NOT suit Emergency Services, Armed Forces or Blue Card Holders' Needs!
Depending on the notice given, Standard Wedding Venue terms for cancelled wedding dates typically include: (i) Total Loss of deposit, (ii) Loss of up to 50% of the cost of the wedding with the venue, if cancellation is made within 6 months or less before the wedding and (iii) Liability for the entire cost of the wedding if cancellation is made less than two months before your wedding date plus (iv) Liability for any accommodation guaranteed under the Wedding Package.
The above are our 'standard terms' on all our other Wedding Contracts. These terms were taken from an amalgamation of other local wedding venues terms, so we know these are fairly standard. Your solution would be either to buy insurance against the cancellation or postponement of your wedding, or book our bespoke package here. Beware insurance premiums may be quite high, depending on your circumstances and the state of world affairs at the time, not least many Insurance Policies will not cover cancellation of a Wedding for operational duties.
We have an answer for cancelled or postponed wedding dates caused by unavoidable military commitments, health workers called to emergencies, and postings: the Armed Forces and Emergency Services Discount Wedding Package.
Subject to the terms, the Armed Forces & Emergency Services Wedding Package allows you to move your wedding date if you or your partner are posted overseas, or are unable to attend the Venue on your wedding date for any reason connected to you or your partner's active service and 'Blue Light' obligations. We will either not charge you for changing your booked wedding date to another date, or charge you a nominal amount according to the notification period and dates you wish to re-book into - see our special terms for postponement here.
Armed Forces Wedding Photographers
For a Military Wedding check out Alex Buckland Photography as he specialises in Military Weddings Photography. His style is a mix of candid and unique moments of the day, as they happen. He will capture creative photos of the two of you that blow you away - beautiful photos you will want to display around your home! Alex has photographed countless military weddings throughout the UK along and has vast experience of military wedding traditions. Also see also Craig y Nos Castle Wedding Photographers - here.
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